Security and data
Keep the entry list private and share only the proof that is suitable.
PromoProof keeps private entry data in the signed-in workspace. Public proof can explain the giveaway result without showing people’s personal details.
Designed around the giveaway record
Useful controls without pretending the promoter’s data responsibilities disappear.
Workspace access, private imports, and public proof each have a different job in a clear agency workflow.
Workspace access
Roles for the people doing the work
Workspace roles control who can manage organisations, create giveaways, ask for optional sign-off, import entry lists, connect Meta for owned posts, and export proof.
Private source material
Entry data stays controlled
CSV uploads, Facebook and Instagram engagement imports, and detailed list checks stay in the signed-in workspace instead of becoming public giveaway data.
Public proof
Explain the result without showing entrants
Published rules and certificate-check pages explain the giveaway result without showing organisation IDs or entrant personal data.
The promoter stays in control
PromoProof does not take over the giveaway’s privacy or legal responsibilities.
The promoter controls how entries are collected, what data it gives to PromoProof, winner contact, prize delivery, and how long records are kept. Its published notices should describe the service and data use that actually applies.
- Use suitable privacy and cookie notices before public launch.
- Be clear about the controller and processor roles in customer documents.
- Provide current support and technical information when a client asks for it.